Open this tab to manage Mix & Match offers.

Website collection approval

Price Drops

Review reductions from current stock and delivery-driven price changes before they appear in the Price Drop tab.

Normal selling-price updates continue. Approve adds a product to Price Drop; remove stops that listing without changing its selling price. A further reduction needs fresh approval. New delivery prices are reviewed when they become the active selling price.

Status Find a product

Product	Previous price	Current price	Saving	Status	Actions
Open this tab to review price drops.

Temporary website price override

Holiday Pricing Campaign

Schedule a temporary offer without changing any product's saved Manual, Normal or Special Offer pricing mode.

Campaign OFF

Holiday campaign ON Campaign name Campaign calculation Discount percentage Starts (UK time) Ends (UK time) Apply campaign to Department, subcategory or Print ID Minimum gross margin safeguardProducts below this margin keep their normal price. Include linked deals and Mix & Match Administrator password to authorise changesChecked securely each time. It is never saved in Holiday Pricing or its history.

10% discount from normal selling price The saved product pricing mode remains underneath and returns automatically when this campaign ends.

Review the preview before switching the campaign on.

Before activation

Holiday price preview

Shows published products only. Protected products remain at their normal selling price.

ProductNormal priceHoliday priceFIFO costMarginResult

Permanent record

Campaign history

OCR reader preview

Check the invoice before creating a delivery draft

Check the selected invoice values and product lines before transferring them to a delivery draft.

Original invoice

Invoice informationNothing has been transferred to a draft.

Supplier Invoice number Invoice date (printed on invoice) Delivery received date / time (entered by staff) Delivery note PO / reference Net total (ex VAT) VAT total Gross total (inc VAT)

Advanced correction — scanner needs help

Normally leave this closed. Use it only when the saved positioning boxes could not read an unusual supplier invoice.

Assign a recognised text line manually

Choose a destination beside a line. Zippy fills that box above and remembers the printed label for this supplier.

Correct the old product-row layout

Select one correctly recognised product row, then point to each value. Product name continues from its selected starting word up to the first price; bracketed supplier notes are ignored.

Example product row

Case quantity Supplier product code Pack size Product name begins at Cost per case VAT code / rate Line total

This layout will be saved only for the supplier named above.

Recognised product lines

Check the product match and every quantity. Enter missing or damaged stock before transferring the invoice.

Review every value. No delivery draft or stock has been created.

Supplier delivery

New Delivery Draft

Unknown invoice items automatically become hidden products for review. Drafts never change stock.

No delivery draft saved yet. PDF or photograph. Manual entry remains available below.

Reusable supplier invoice reader

Scanned Invoice

Position each coloured box once for a supplier. Zippy saves the layout and reuses it on the next invoice.

No invoice loaded Upload a PDF or photograph. The existing manual Receive Delivery form is not changed.

Delivery records

Delivery History

Operational inventory

Stock Review

Short-dated stock report

Short-dated stock warningChoose the warning colours below. Stock past its recorded expiry date is automatically excluded from available-to-sell and new sales; it stays in stock records until staff record its removal. Warning colours do not automatically change prices.

Start showing atdays left Turn orange atdays left Turn red atdays left

Permanent audit trail

Recent stock adjustments

Damage, waste, breakage, expiry and other losses appear here.

Products data export

Build a product CSV report

Choose the fields you want from Products, arrange the spreadsheet columns, then download a Numbers and Excel compatible .csv file.

Departments

All departments

Subcategories

All subcategories

Suppliers

All suppliers

Step 1

Choose product fields

0 selected

Step 2

Arrange spreadsheet columns

Drag selected fields into order, or use the arrow buttons. Your choices are remembered on this computer.

0 product rows ready Select at least one field to create a report.

All saved products are included by default. Tick one or more Departments, Subcategories and Suppliers to narrow the report. Products must match the chosen departments, subcategories and suppliers. Choose All departments, All subcategories or All suppliers to reset that filter. Changing departments resets the subcategory and supplier choices. No supplier includes products without a saved supplier. The chosen products can include draft, archived, needs-review and ready-to-publish records. Active products appear first, followed by one blank row, draft products, another blank row and archived products. A final Drafts and Archived column identifies those records. It is included in the standard report. The first two heading rows use wrapped labels, product rows stay on one line, and categories within each section are separated by a blank row. Deal offers stay in their base product row.

Active product records

Product Review

Search active products and choose Edit saved product to load all saved information without creating stock. Use CSV Reports when you need a configurable product spreadsheet. Gross margins use the product minimum, or 20% when unset. Unsafe prices pause sales/publication until corrected or a manager records an exception.

Stock Control